Dear Website Visitors,
We thank you for visiting our website at ai4x.cc. To ensure that you feel safe and comfortable when browsing our website, we would like to inform you about how we handle your personal data. This Privacy Policy describes how we collect, use, process, and disclose your information, including personal information, in conjunction with your access to and use of our website.
You can revoke your consent at any time by adjusting the setting of the cookie banner.
When this policy mentions “we,” “us,” or “our,” it refers to Constructor University Bremen gGmbH, Campus Ring 1, 28759 Bremen, Germany, the company that is responsible for your information under this Privacy Policy (the “Data Controller”).
[PLACEHOLDER - needs legal text: role of the co-organiser, the Institute for Functional Intelligent Materials, National University of Singapore - whether it receives any personal data from ai4x.cc (e.g. registration or speaker data) and on what basis, including any transfer to Singapore]
[PLACEHOLDER - needs legal text: hosting of https://ai4x.cc (hosting provider and server location), the web server's access log (which fields, whether IP addresses are shortened, retention period) and server backups (retention), with the legal basis - replaces CU's "Storing of IP Addresses" and "Usage Information"]
We do not transfer your personal data to third parties without your express consent.
On our websites, we use cookies that are required for the use of our websites.
Cookies are small text files that are stored on your terminal device and can be read. A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session.
We do not use these necessary cookies for analysis, tracking or advertising purposes.
In some cases, these cookies only contain information about certain settings and are not personally identifiable. They may also be necessary to enable user guidance, security and implementation of the site.
We use these cookies on the basis of Art. 6 para. 1 p. 1 lit. f DSGVO.
You can set your browser to inform you about the placement of cookies. This makes the use of cookies transparent for you. You can also delete cookies at any time via the appropriate browser setting and prevent the setting of new cookies. Please note that our websites may then not be displayed and some functions may no longer be technically available.
[PLACEHOLDER - needs legal text: the consent cookies https://ai4x.cc sets through its cookie banner (Complianz: cmplz_functional, cmplz_preferences, cmplz_statistics, cmplz_marketing, cmplz_consented_services, cmplz_policy_id, cmplz_banner-status, 365 days, set when a choice is made), and a link to the Cookie Policy page]
[PLACEHOLDER - needs legal text: Google Analytics on https://ai4x.cc - loaded only after consent through the cookie banner (to be confirmed), which cookies and identifiers it sets, data transferred to Google, retention, legal basis and how to withdraw consent]
[PLACEHOLDER - needs legal text: whether Google Search Console needs a mention - it is used for site verification and search performance only and sets nothing in visitors' browsers (to be confirmed)]
[PLACEHOLDER - needs legal text: Google Maps embeds on https://ai4x.cc (Venue, Accommodation, and the 2025 and 2026 Venue archive pages) - nothing loads from Google until the visitor accepts in the cookie banner; after consent the map loads from Google, which receives the IP address and may set its own cookies; provider, legal basis (consent), third-country transfer and how to withdraw consent]
[PLACEHOLDER - needs legal text: the Contact form and the Registration form on https://ai4x.cc (planned Salesforce embeds) - which data, purpose, recipients (Salesforce as processor, third-country transfer), retention, legal basis; and for registration, payment (online by card, Apple Pay, Google Pay, or invoice from Constructor University Bremen gGmbH) and who processes it]
[PLACEHOLDER - needs legal text: the "Join the mailing list" button on https://ai4x.cc opens an external Constructor University landing page (https://constructor.university/lp/ai4x-conference-2027); sign-up and unsubscribing happen there under Constructor University's privacy policy - whether and how to say so here]
[PLACEHOLDER - needs legal text: e-mails sent to the @ai4x.cc addresses on the Contact page (contact@, sponsorship@, tutorials@, conduct@) - who receives them, mail provider, retention, legal basis]
[PLACEHOLDER - needs legal text: photography and video recording at AI4X 2027 - how images are used and how to object (the "conference privacy notice" that the Code of Conduct refers to)]
[PLACEHOLDER - needs legal text: names, photos, affiliations and biographies of speakers, committee members and award winners published on https://ai4x.cc, including the 2025 and 2026 archive pages - basis and how to request removal]
[PLACEHOLDER - needs legal text: links (not embeds) to LinkedIn, Instagram and Facebook and to other external sites (Google Forms, GitHub-hosted programme pages, gallery.ai4x.cc) - no data is sent until the visitor clicks; the target site's own privacy policy then applies]
When it comes to processing your personal data, the GDPR grants you certain rights as a website user:
You have the right to request confirmation as to whether personal data concerning you is being processed; where this is the case, you have a right of access to this personal data and to the information specified in Article 15 of the GDPR.
You have the right to immediately request the rectification of incorrect personal data concerning you and, if necessary, the completion of incomplete personal data.
You also have the right to request that personal data concerning you be erased immediately if one of the reasons listed in Art. 17 of the GDPR applies in detail, e.g. if the data is no longer required for the purposes for which it was collected.
You have the right to request a restriction of processing for the duration of a review if any of the conditions specified in Art. 18 of the GDPR have been met, e.g. if you have lodged an objection to the processing.
In certain cases (which are outlined in detail in Article 20 of the GDPR), you have the right to obtain from us your personal data in a structured, standard, machine-readable format or to request the transfer of such data to a third party.
If data is collected on the basis of Art. 6(1)(f) of the GDPR (data processing on the grounds of legitimate interests), you have the right to object to the processing at any time for reasons arising from your particular situation. If you make such an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.
6. Right to Lodge a Complaint with a Supervisory AuthorityIn accordance with Art. 77 of the GDPR, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data violates data protection regulations. This right to lodge a complaint may particularly be exercised before a supervisory authority in the EU member state where you reside, work, or where you suspect that your rights have been infringed.
Our data protection officer will be happy to provide you with information or suggestions on the topic of data protection:
Oliver Stutz
datenschutz nord GmbH
Website: www.dsn-group.de
Email: office@datenschutz-nord.de
Phone: +49-421-696-6320